Creating a monthly company newsletter – Word 2016 Tutorial [11/52]

Hi there, my name is Dan. This is a free clip from my larger
Microsoft Word training course. Check out the link in the
description, or go to… for more. Hi there, in this tutorial we’re
going to start creating… our monthly company newsletter. It’s going to be about 3-4 pages, and
it’s going to look something like this. It’s going to be, I guess, less
of a traditional Word document… but things all over the place,
more of a design piece. So we’re going to learn these
features to make something like this. All right, let’s go ahead and do it. So first up, we’ve opened up Word,
we’re going to go to ‘New’. And we’re just going to start
with a ‘Blank document’. And because I’m working on an
European version of Word… it’s set to ‘A4’, I’m going to
switch mine to US ‘letter’. And to do that we’re
going to go to ‘Layout’ ‘Size’ I’m going to pick US ‘letter’. Let’s hit ‘Save’ by clicking this
little icon in the top left here. It’s going to go to ‘Save As’,
I’m going to click ‘Browse’. I’m going to put mine in my
‘Documents’, in the side here. I’ve got this folder already
called ‘Word Class File’. Open that up. We’ll call it something similar to
the project we’ve done earlier… for our letterhead, and
we’re going to do this one. Bring Your Own Laptop
is the company… we’re going to call
this one newsletter. And we’ll call this one… ‘April 2017’, ‘BYOL Newsletter
– April 2017’. And ‘V1’ at the end just so
that we can keep versions… if we need to do any changes, or any
people come back with comments. We can just use ‘V1’, ‘V2’, ‘V3’. Let’s hit ‘Save’. Great! Next thing we need to do is, we’re
going to work out our columns. Now this one here is my
kind of finished version. So I want this kind of like– It’s kind of a three column layout
where there’s two straddled over here. And there’s one on the side. There’s two ways to do it, and the
way that we’re going to do it– I’ll show you the way
that you could do it. It depends on the way
you’re going to design. We’re going to go to ‘Layout’, go to
this one that that says ‘Columns’. And there’s this one here, you can
see this little icon here, ‘Right’. It’s going to kind of do what we want. You can see at the top here… and the guides gives you an
indication of these two. A nice way to do as well– And a cool little shortcut is… if you do ‘=lorem’, spelt that way. And then, two brackets ‘( )’. And then side of that, put in, say
something like 50, ‘=lorem(50)’ It’s going to put in 50
paragraphs, something like that. So just after here, put in a ‘return’. You can see, it just fills in a
bunch of what’s called Lorem Ipsum. Just fake text. I’m just showing you this, yes, it’s
cool, put in place holder text… but it’s also good just
to show you the columns. So this is going to be– that would work, for this… if I didn’t want to do this
red box in the background. It’s going to be easier at the
moment just to have one column… and a big margin on the right. And then just put this in as a
separate text box later on. So that’s what I’ve
done in this design. You can decide, if you don’t
have this big red box… and you just have text
running down here. It’d be perfect to use
this columns ‘Right’. Of course, there’s a
‘Left’ option as well. So I’m going to ‘undo’ that. So I’m going to, see the
‘undo’ options up here. I’m using ‘Control Z’ on a PC. I’m just getting back the stuff I’ve
got, just the regular full width. There’s a couple of things I
want to do now, these columns– I’m going to leave the
columns as it is. What I want to do is play
around with the margins. Let’s look at that. So we’re going to ‘Margins’. And I’m going to first of
all start with ‘Narrow’. Normal pushes it quite
far from the edges… but I want mine to be
more of a magazine feel. And a magazine I feel, it’s
a bit close to the edges. You can see the text starts a little
close to the edge, that’s great. So ‘Margin’ set to ‘Narrow’. The next thing I’d like to do is– Actually I’d like to push this
right hand margin right in here. There’s a couple of things you can do. Under ‘Margins’ , click
‘Custom Margins’ And I’m going to set mine on
the ‘Right’ here to ‘3.3’. The reason it’s 3.3, it just kind
of splits it into 3 even columns… and not play around with it before… so you might have to adjust
yours as you’re working. Let’s click ‘Okay’. You can see, my margin’s
now going to be in here… so if I do my fancy ‘=lorem’. And I’ll type in ’30’, ‘=lorem(30)’. You can see there, it’s
not columns anymore. It’s just the page, but has a
nice, big, fat ‘Right’ margin… so that I can put that text
box in there later on. I’m going to ‘undo’. Great! Hit ‘Save’. Next up, we’re going to
bring in some text… and this can be quite important… because there’s a couple of ways
of bringing in text to make sure– to keep the formatting,
lose the formatting… yes, there’s a couple of options. I’ve got some text for you to
bring in, so I’m going to go to– I clicked on ‘File’ on the top left. Click on ‘Open’… then go to ‘Browse’ Find the files that you downloaded. Mine’s on my ‘Desktop’. If you haven’t downloaded
the exercise files… there’ll be a link on the
page here somewhere for them. Let’s go to ‘Word Exercise Files’. There’s one called ’02 Newsletter’. And we’re going to bring in this
‘Newsletter Text – page 1’. Click ‘Open’. I’m going to grab all of this. And I’m going to copy it, so
I’m going to go to, up here… where it says ‘Copy’, and now
I’m going to close it down. So we’re going to bring in
that text from that one. You might be copying and
pasting from an email… from anything, PDF, the principles,
are the same. Now, I could just use my
shortcut, ‘Control V’ to paste. And it brings it through
exactly as it was. That’s not what I want, there’s
lots of formatting going on. So I just want to get rid of it. There’s two options,
two extra options. Under ‘Paste’ here, this
first one, gives you– can you see, I just hover
above and it gives you… like a little preview of
what it’s going to do. Really handy, thank you, Word. Where it says ‘Keep Source Formatting’,
which is exactly how we did it… but then there’s these other two. This one here is going to bring
through things like the headings. And you can see there
are italics there… and there’s bold there, so,
like the really plain basics… which might be really handy. If you’ve got a really
long document… and there are italics and
bolds, that need to remain. This could be an option. For me though, I want to
bring this last option… which is like a super clean, clear of
everything, and just plain old text. Click the last option. Lovely! So, that is how to bring in text, we’ve
got couple of different options. Now let’s look at
bringing in some images. How did you find that video? Was it good, was it bad? If you liked it, go check
out more of my courses on…


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